BANGALORE

APARTMENT MANAGEMENT SERVICES

Accounting & Auditing, Statuary & Legal, Housekeeping and Facility Managerial Services for Housing societies, Apartments and Association’s.

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Complete compliance management services for Housing societies, Apartments and Association’s.

Billing & Accounts Facility Management Statuary Legal Management Consultant

Accounting & Auditing

Billing & Accounting

  • Monthly / Quarterly Computerized Housing/Apartment Members Contribution Bills.
  • Monthly Computerized Receipts for amount received from Housing/Apartment Members.
  • Monthly Housing/Apartment Members Collection, Receipt and Outstanding Statement.
  • Generation of Cash Book, Bank Book
  • Generation of Members and General Ledger.
  • Income & Expenditure, Receipts & Payments, Balance Sheet.
  • Finalization of Accounts at the end of Year.
  • Other accounting requirements as per need.

Internal Compliance audit
Auditing Half yearly & Yearly of Housing societies, Apartments and Association’s

  • Verification and Checking of Accounts Records i.e. Collection Register, Cash Book Bank Book, Pass Book, Member Ledger, General Ledger, T/B, Income & Expenses, Statements, Balance Sheet, Other grouping., Statutory Records, Minutes Books and other relevant Records including, Flat transfer records.
  • Report comprises of Audit Report, Audit Remarks, Accounts Report & Audit Memo’s.

Facility Management

  • Housekeeping services
  • Utility services (plumbers & electricians)
  • Facility management
  • Parking management
    • Maintain details of all vehicles owned by members
    • Oversee dedicated parking slots utilization
    • Facilitate proper usage of parking spaces
  • Security
    • Trained 24/7 Security Personal
    • Background verified and experienced Security Guards
    • CCTV Installation/monitoring
  • Staff Management
    • Staff name and mobile no entry
    • Flat no. responsible by staff
    • Document Staff’s residential Address & ID’s
    • Record daily staff attendance
  • Vendor management
    • Maintain records of all vendors & business provided
    • Record vendor contact person mobile & ID details
  • Visitor Management
    • Keep entry of each visitor
    • Maintain listing for all the visitors
    • Record In time & Out time
    • Maintain visitor vehicle details
  • Gardening & swimming pool maintenance
  • Garbage clearance & maintenance

Statuary

Statuary Record Keeping
Team of professional executives will work closely with Housing Society & Apartment Association in preparation, documentation and maintenance of statutory records.

  • Verification and checking each and every Flat Owner File/Title for issue of Share Certificate. Maintain Each Flat Owner’s file with copy of full Agreement, Possession Letter and Application for Membership.
  • Issuing of Share Certificate:
    • Share Register.
    • J-Form Register.
    • I-Form Register.
    • Nominee Register.
    • Writing Names of Member/s on Share Certificates.
  • Maintain other statutory records as under:
    • S.F. Register.
    • Asset Register.
    • Dead Stock Register.
    • Investment Register.
    • “O” Form Register.
    • Charge /Mortgage Register of Flats/Shops.
    • Flat Transfer Register.
    • Minutes of committee meeting & general meeting.

Legal

Conveyance Deeds, Sale/Rental Agreements & Registration Services

  • Ownership Flat / Shop Agreement for Sale / Sale Agreements.
  • Development Agreement in between Land Owner and Developer.
  • Re-Development Agreement between Society and Developer.
  • Power of Attorney in between Land Owner and Developer
  • Power of Attorney in between Society and Developer.
  • Allotment Agreement with Land owner.
  • Release Deed.
  • Gift Deed.
  • Power of Attorney, General or Specific any kind.

Management Consultant

Registration & Formation Services

  • Initial screening
  • Gap identification and ratification
  • Process documentation and finalization
  • Dispute resolution
  • Society name reservation at respective co-operative departments
  • Account formation and legal documentation
  • Society formation and handover
Management Consultancy
Provide associations with the initial guide to start managing societies, setting up administrative blocks, drafting apartment rules & guide in creating and managing monetary fund.
Guide association committee members in managing day-to-day processes. Identify & advise the associations in:
  • Creating/setting association rules & regulations.
  • Drafting association committee members responsibilities & liabilities.
  • Garbage disposal & cleanliness maintenance.
  • Apartment members/visitors accessing apartment facilities
  • Recovery of outstanding dues & Dispute resolution.
  • Corpus Fund & regular repairs & maintenance fund.

Services

Provide complete compliance management services right from association formation to every day maintenance requirements. Our range of portfolio services and customized engagement models allows our customers to save money and time by undertaking all tasks right from billing & payments, receipts creation to co-ordination and communicating between flat owners, tenants and the managing committee.

Accounting & Auditing

Fully computerized end to end accounting and auditing services by team of professional accountants, legal advisors, and executives streamlining processes and documentation in line with statutory audit requirements.

Statuary & Legal

Conveyance Services, Preparation & maintenance of statutory records, guiding customers through the complete process of transferring builder’s rights, allocation of additional space and establishment of society rights, as per the law

Facility & Managerial

A well-trained staff under direct professional supervision perform day to day activities with 24/7 help-line and a dedicated Supervisor for every housing society/apartment, any complaints and service requests tracked and updated

Registration & Management Consultancy

Complete registration and association formation Consuting services at every step of society formation, complex legal procedures, negotiations with builders to final handover

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